If you would like to request personal information about another individual or if you are requesting personal records on behalf of someone else, you should provide the following:
Do not write your request in the form of a question but clearly state what records you are requesting.
#HOW TO GET MY ACT S FULL#
Full Name (surname(s), given name(s), other distinguishing information (such as Jr., Sr., III), and any aliases or other names used).The following information should be provided with your request: I declare, certify, verify, or state under penalty of perjury under the laws of the United States of America, that the foregoing is true and correct. If you are signing under penalty of perjury, your request should be dated and should have your signature with the following statement: When submitting a request, please include 1) a notarized statement or a statement signed under penalty of perjury stating that you are the person that you say you are and 2) your signature. There are no special forms required for making a request for personal records. The Department of State can and will process requests for someone else’s records without their written consent, but release of records will be severely limited to protect the privacy of the subject individuals.
If you are requesting someone else’s personal information or requesting personal information on someone else’s behalf, please try to provide written consent from the individual whose records are being requested. If you are making a request on behalf of someone else, your request will be processed under the Freedom of Information Act. The Privacy Act permits access to your own records only if those records are within a system of records maintained by the Department of State that are retrieved by an individual's name or personal identifier. In order to request information under the Privacy Act, you should be a citizen of the United States or an alien lawfully admitted for permanent residence. Records retrieved in the processing of a request made under the Privacy Act will be processed under both the Privacy Act and the FOIA to ensure the greatest possible disclosure of those records. If you are seeking records only about yourself, you may wish to request the information under the Privacy Act. Step 2 Determine whether to request the information under the Freedom of Information Act (FOIA) or the Privacy Act.
#HOW TO GET MY ACT S HOW TO#
For information on how to locate Department of State Records at the National Archives go to State Department Records in the National Archives. In general, permanent records 25 years and older, pre-1925 passport and pre-1940 visa records are property of the National Archives and Records Administration (NARA). If you would like a copy of your Passport Records directly from the Office of Passport Services without having to file a FOIA request, please go here to Obtain Copies of Passport Records.įor a complete list of the Department’s records collections systems, go to the Impact Assessments (PIA) and the System of Records Notices (SORN) pages.įor more information on the temporary and permanent records maintained by the Department of State, go to Records Disposition Schedules.
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